Volunteer Opportunities

One of the many wonderful aspects of the Impact100 model is that members design their own experiences within this all-volunteer organization. You can simply cast your vote at the annual meeting. Or you can volunteer your time and expertise in a myriad of ways. The list below is a summary of needs.

If you would like to volunteer in any way, simply contact membership@impact100eastbay.org. We also have an event in January of each year for all members who would like to volunteer to learn about these positions and sign-up! It will be posted on our events section or will be an email with registration information.

Help us grow!

Educating others about Impact100 East Bay and our mission is a year-round task and members are our best ambassadors! Invite us to come speak or do a Q and A at your book club, or mom’s group or a neighborhood get-together. Forward our monthly newsletter to friends and colleagues. Communicate our message through social media. We are only as powerful as the women who join us – you can help us reach those women who haven’t yet heard of us!

If you are interested in getting involved, please reach out to: membership@impact100eastbay.org.

The Marketing & Communication Committee is responsible for all marketing and communication internally to members and externally to East Bay communities and potential members.

The committee needs 5-7 volunteers to: Create a Buzz about Impact100 East Bay, Tell our Story, Alert the Media to what we are doing, and Engage the Community. Continuing volunteers will manage our Newsletter, write/edit key materials we use and lead media relations.

Communications (3-4 volunteers needed):

• Social Media:
  • – Current: Facebook (~ 1 to 4 posts per month)
  • – Future: automatic link from Facebook to Instagram, LinkedIn and NextDoor
• Emails: (~1 to 3 per month)
  • – 3 key events (Big Reveal in February, Meet the Finalists and Grant Award Celebration in September)
  • – 3 Membership-hosted events in April, August and November
  • – Periodic emails to support chapter activities (Newsletters, membership drive and grant process)

Outreach (2-3 volunteers needed)

• Identify & organize a calendar of East Bay community outreach to tell our story in partnership with Membership, with an additional goal of targeting areas of the East Bay where we have fewer members (Alameda County and Northern Contra Costa)
• Do the research and proactively make inquiries to identify opportunities to raise awareness about Impact100 East Bay:
  • – Women’s Leadership Forums
  • – Local Corporations and Businesses
  • – Local women’s organizations
  • – Rotary/Chamber of Commerce
  • – Unique or ongoing Community celebrations in the East Bay

Chapter Events Committee

The Events co-chairs are responsible for our four annual chapter wide events: Big Reveal (Feb), Member Appreciation (June), Meet the Finalists (Aug) and Grant Celebration (Sep). They collaborate on the planning and tasks for these major events which will have from 60 to 120+ attendees. 

There are some volunteer opportunities throughout the process (2-3 volunteers). Responsibilities would include registration tracking, content development (PowerPoint), and securing donations to reduce our expenses.

Below is an overview of the Event management and tasks:

• Event planning – managing to a defined budget: secure location, coordinate and physically setup events, solicit donations & raffle prizes, assign registrants to tables, select or purchase food & beverages. 
• Invitation Process – work with Communications team to develop messaging and design invitations. Some are electronic and we still send out Save the Date Cards during the summer which need collating and mailing. 
• Registration Management – All event registrations are tracked using various tools (Zoom/Eventbrite & Evite). For in person events, we print name badges from these lists.
• Agenda/Content Management – Each event has its unique flavor which requires planning and coordination to ensure we have a professional event. This includes agenda, content development, and collaboration with the President and speakers. 
• Ongoing communication – throughout the invitation process there is communication with the Board and venue. Communications continue to raise awareness of the event to maximize membership attendance.
• On the day – with the exception of Meet the Finalists, which is virtual, all the events need volunteers to help set up, manage registration, membership table, and clean up.  (5-6 volunteers per event)

Grant Committee Member Job Description

The Grant Committee evaluates nonprofit grant applications over a 9-month period to select the finalists for a vote by the overall membership. All committee members are welcome to participate in any of the following stages of the grant review process.

Letters of Intent (LOIs)

• Read and evaluate about a dozen LOIs and their supporting documents (45 minutes per LOI).
• Meet over Zoom with a group of members who have read the same set of LOIs to share your thoughts about those projects and select the top 5 or so projects (60 to 90 minutes). Each of these groups has a Team Lead who organizes this Zoom meeting. The Team Lead role may take an hour or so of e-mailing in addition to the meeting itself.
• Meet in person with the whole Grant Committee to determine which projects we invite to submit a full Grant Application (4- to 5-hour meeting on a Saturday).

Grant Applications

• Read and evaluate 8-10 applications (45 minutes per application)
• Meet in person to decide collectively which projects move on to the site visit stage (4- to 5-hour meeting)

Site Visits (teams of 6 to 10 visitors, maximum)

• Teams meet over Zoom to prepare for the visit.
• Each site visit is 60-90 minutes long, usually at the nonprofit’s headquarters. Site-visit team leaders coordinate with nonprofit leaders and site-visit team members to organize each site visit and the team’s preparation. This role requires an additional few hours of e-mailing within a week after the grant application review meeting.
• Participate in at least three site visits to evaluate the nonprofits and their projects.
• Meet with attendees from all site visits to decide on the finalists